Guatemala ’ 13
 
Registration

All Registration Forms for the mission can be found at the bottom of this page, or on our forms page.

Our Registration Process this year has 3 steps and deadlines, listed in detail below.  All of the following registration information can be downloaded and printed by clicking on the Registration Process and Check List found at the bottom of this page, and on our forms page.


To register, please follow the Registration Process listed below.  Crews will be limited to 50 participants/wk and will be filled on a first-come, first-serve basis, based on when we receive your electronic Registration Form AND your $300 non-refundable deposit to guarantee your spot.

Every effort will be made to place Crew Members on their preferred crew.  However, we also ask every Crew Member and Crew Leader to come with “open hands and open hearts” and to be willing to serve where needed.  We cannot guarantee that all Crew Member’s crew and rooming preferences will be honored. 


Pre-Registered Group Members:

Crew Members who have been Pre-Registered through a Group will have until Wed, March 13th to complete and submit their Registration Form AND submit their $300 Intuit E-CHECK deposit via Intuit PaymentNetwork (see Registration Process below for details).  Please indicate which group you are in on the Registration Form. To confirm that a Crew Member has been pre-registered, please check with your local Group Leader listed on our Registration Form.  Please do not contact Shawn or Connie asking if you are pre-registered; they do not have this information.

Pre-Registered Group Members:  If we do not receive your $300 deposit AND submitted REGISTRATION FORM by Wed, March 13th, your spot may be given to others waiting.

Again, all registration materials for the mission can be found at the bottom of this page.


Registration Process

This year, we have three basic steps in our Registration Process, listed below on three pages.  We tried very hard to simplify things from previous years by putting our REGISTRATION FORM online, and eliminating several forms including financial pledge forms, birth certificate (not needed by the US EMBASSY now), and travel insurance card (Medical and Accident insurance abroad is included in your registration).  Hence, you only need to submit ONE EMAIL per participant, with ALL FORMS attached, before May 1st.  Also this year, we are asking all participants to make all of their deposits with an E-CHECK bank transfer ONLY via Intuit PaymentNetwork.  This will help us tremendously with our Registration Process, and we hope will provide an excellent way for you to solicit many more donations via email, Facebook, Twitter, posting on blogs, websites, etc. using the same process via Intuit. So, especially if you are a returning Crew Member, please follow the instructions below carefully, because some things have changed (hopefully for the better - both for you, and for us!)

Please DO NOT MAIL or FAX ANY FORMS to us.

In an effort to keep our expenses low, and work efficient, we are asking participants to submit electronic copies of all FORMS.(i.e. scan & email). You are asked to EMAIL .pdf copies all FORMS in ONE EMAIL PER PARTICIPANT to Shawn AND to Connie Darnell, our Registrar this year at Santa Clara Foursquare Church (a.k.a. Valley Life Center). Please SUBMIT ONLY ONE EMAIL PER PARTICIPANT, and attach ONLY .PDF COPIES of ALL FORMS, using ONLY the SUBJECT line and FORMAT BELOW. If coming with a group or family, PLEASE DO NOT EMAIL FORMS OF MULTIPLE PEOPLE IN THE SAME EMAIL. 1 EMAIL = 1 PARTICIPANT. All FORMS must be scanned and emailed. Please DO NOT MAIL OR FAX ANY FORMS to us. Scanning services can be found at copy centers like FedEx Office, Office Depot, Staples, etc. to help convert FORMS to .pdf format. All FORMS and information below can be accessed on our FORMS PAGE

For printed instructions of the following, download the Registration Process and Check List on the FORMS PAGE.

Please follow the Registration Process below carefully:


Step I – Before Wed, March 13th:

_ Apply for US passport if you need one (Avg. time 6-8 weeks.  Apply now!  Rush service available)

_ Download all FORMS from the FORMS PAGE of our website.

_ Read the MISSION COVENANT

_ Read through the FUNDRAISING KIT and develop your plan (on the FORMS PAGE)

_ Implement your fundraising plan  (see FUNDRAISING KIT)

_ Schedule physical with physician and optional immunizations w/health clinic (see FAQS)


_  Complete and submit the online REGISTRATION FORM

_  Submit $300 non-refundable DEPOSIT via Intuit PaymentNetwork  (see, “Paying with E-CHECK  

      Bank Transfer via Intuit” below)




Step II – Before Wed, May 1st:

_ Submit $800 Total ($300 Deposit + $500 Deposit) via Intuit E-CHECK

_ Attend physical, get both MEDICAL FORMS signed, and obtain optional immunizations

_ Begin to collect Clothing & School Supply DONATIONS to fill 2, 50 lb bags (see FORMS PAGE )

_ Email .pdf copies of all completed Registration Forms below in ONE EMAIL PER CREW MEMBER


PLEASE FOLLOW THE INSTRUCTIONS BELOW EXPLICITLY, INCLUDING CORRECTLY FORMATTED EMAIL SUBJECT, FILE SIZE, AND ONE EMAIL PER PARTICIPANT, OR YOUR FORMS WILL BE RETURNED FOR YOU TO RE-SUBMIT IN THE CORRECT FORMAT.  PLEASE DO NOT SUBMIT YOUR FORMS UNTIL ALL FORMS ARE COMPLETED.  DUE TO THE HIGH VOLUME OF EMAILS AND PARTICIPANTS, WE CANNOT MANAGE MULTIPLE EMAILS FROM EACH PARTICIPANT.  PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE SUBMITTING FORMS, AND FOLLOW THESE INSTRUCTIONS EXPLICITLY TO SAVE US ALL TIME AND FRUSTRATION.


Email ONE EMAIL PER CREW MEMBER addressed to TWO PEOPLE: Shawn AND Connie:


    EMAIL SUBJECT:  Guate 13 Forms – Your Full Name (i.e. Guate 13 Forms – Joe Schmoe)

    REMEMBER:  ONE EMAIL PER PARTICIPANT, with ALL FORMS attached

    ATTACH:  Low resolution, but highly legible .PDF COPIES of the following (less than 10 MG total): 

        _ .pdf scan of your MEDICAL HISTORY and PHYSICIAN’S AUTHORIZATION Form

        _ .pdf scan of FRONT & BACK of your HEALTH INSURANCE CARD

        _ .pdf scan of your PARENT PERMISSION Form (if under 18 at time of travel)

        _ .pdf scan of your SIGNED PASSPORT

        _ .pdf scan of your DRIVER’S LICENSE



Step III – Before Wed, May 29th:

_ Submit final balance of mission fee via via Intuit E-CHECK ($1,600 Total-1 wk, $2,100 Total-2 wks)

_ Finish collecting Clothing & School Supply DONATIONS to fill 2, 50 lb bags (see FORMS PAGE )

_ Passport obtained





Deadline Wednesdays:

_ Wed, Mar 13—Online REGISTRATION FORM submitted + $300 Deposit Due via Intuit E-CHECK


_ Wed, May 01—$800 Total Due via Intuit E-CHECK and EMAIL ALL FORMS to Shawn AND Connie in ONE EMAIL PER CREW MEMBER


_ Wed, May 29—Total Balance Due via Intuit E-CHECK payment ($1,600-1 wk, $2,100-2 wks)






Paying with E-CHECK Bank Transfer via Intuit:

You may quickly and securely make a payment to sponsor a mission volunteer with an E-CHECK bank transfer through the Intuit PaymentNetwork buttons on the DONATE PAGE.  You do not need an Intuit account to make a donation.

Intuit PaymentNetwork. is powered by Intuit, the maker of QuickBooks®, Quicken®, and TurboTax®.  Intuit processes over 116 million transactions each year for small businesses.  For more about Intuit, or to create an account, go to Intuit PaymentNetwork

To make an online E-CHECK donation for one of our volunteers:

  1. 1. Go to the donate page, and click a blue donate button under “Sponsor A Volunteer”


  1. 2. Follow the Instructions on the Sponsor A Volunteer page, and select a blue donate payment button.


3.  Log in, create a free Intuit account,  or choose, “Make payment without creating an account”


4.  Follow the simple two-step process instructions.


  1. 5.  In the PERSONAL MESSAGE box on the SECOND PAGE, type the VOLUNTEER’S NAME you’d    

      like to make a donation for. (i.e. For Joe Schmoe)


6.  Hit SEND PAYMENT and you’re done!


YOU MUST INDICATE WHO THE DONATION IS FOR in the PERSONAL MESSAGE BOX, or we will not know which volunteer to credit your donation to.

In 1-3 days, Intuit PaymentNetwork will transfer your payment directly to our mission bank account of our sponsor organization, SANTA CLARA FOURSQUARE CHURCH (a.k.a. VALLEY LIFE CENTER), which is a licensed 501(c)3 charitable organization.  The cost to us is $0.50/transaction.




How to Donate For Multiple Volunteers In One Payment

If you are making a payment for multiple Crew Members with one E-CHECK payment (i.e. for a group from a church), click the, “Donate Special Amount” button to the right.  Follow the instructions and enter your total donation amount.  Then, in the PERSONAL MESSAGE box on the SECOND PAGE, type EACH VOLUNTEER’S NAME and HOW MUCH of the E-CHECK donation should be donated for each person.  For example:

John Smith - $800

Sally Jones - $300

Joe Schmoe - $500






Why is an E-CHECK Payment better than a paper check?


It‘s safe and secure - Your bank account information is safe and never shared with us, or anyone else.


It’s fast - Payments clear in 1-3 days.  No mail delay.


It’s efficient - No need for our volunteers to open, record, and deposit hundreds of checks.

It’s simple - Easy two-step process, takes 3 min’s.

You can pay the way you want - Make partial payments or schedule payments for a future date.


No sign up required - Pay right away, or create an account to save your payment info and track multiple payments.


Go green - Eliminate writing paper checks and easily manage your payables online.


It’s FREE for you, and only costs us $.50!





Mailing Paper Checks:

An E-CHECK transfer is greatly preferred over a paper check for payments for us because it saves time of our volunteers to open, record, and deposit hundreds of checks.  The E-CHECK payment via Intuit is our preferred method of payment (see instructions above), because it's super fast for you and for us, accurate, safer than paper because we never see your bank information (nor does anyone else handling your mail), and it only costs us $.50/transaction. 


We STRONGLY encourage everyone to make payments via Intuit PaymentNetwork E-CHECK payment method - ESPECIALLY GROUPS.  If you absolutely MUST mail a paper check, please mail us a check, carefully following the instructions below:


All paper checks should be made payable to SANTA CLARA FOURSQUARE CHURCH

Please put GUATEMALA MISSION in the CHECK MEMO, then write the VOLUNTEER’S NAME on an included POST-IT.  No personal names on the check or in the CHECK MEMO, please, only on an attachment or post-it.


GROUP LEADERS:  When paying for multiple registrations with one check, PLEASE

INCLUDE A LIST OF PARTICIPANT NAMES WITH YOUR CHECK.


All paper checks should be sent via FIRST CLASS US MAIL or FASTER to ARRIVE in CA ONE WEEK PRIOR the DUE DATE, to allow time for processing.  Again, PLEASE DO NOT MAIL ANY FORMS.  Please mail paper checks to:


Guatemala Mission

Santa Clara Foursquare Church

3421 Monroe St

Santa Clara, CA 95051



For any questions about your checks, deposits, or FORMS, please contact Connie directly at:

Connie Darnell

408-246-4881 (During business hours M-F, Pacific Standard Time)






Registration Forms

Our online REGISTRATION FORM can be found here.


Registration Process and Check List

Mission Covenant  (Please read before completing the online Registration Form)

Fundraising Kit

Donations List

Packing List

Guatemala Country Info

Included Medical and Travel Insurance Coverage




Step II Registration Forms to be emailed by May 1st

REMINDER:  PLEASE DO NOT MAIL US ANY FORMS.  PLEASE FOLLOW THE STEP II INSTRUCTIONS ABOVE EXPLICITLY, INCLUDING EMAIL SUBJECT, FILE SIZE, AND ONE EMAIL PER CREW MEMBER, OR YOUR FORMS WILL BE RETURNED FOR YOU TO RE-SUBMIT, WILL BE LOST, OR WILL NOT BE RECEIVED CORRECTLY.


Health Forms

Parent Permission Form

Front and Back of Health Insurance Card

Signed Passport

Driver’s License